Elgin County Council

Committee of the Whole Meeting

Minutes

-
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present:
  • Warden Grant Jones
  • Deputy Warden Ed Ketchabaw
  • Councillor Dominique Giguère
  • Councillor Mark Widner
  • Councillor Jack Couckuyt
  • Councillor Andrew Sloan
  • Councillor Todd Noble
  • Councillor Mike Hentz
  • Councillor Taraesa Tellier
Members Absent:
  • Councillor Richard Leatham (with notice)
Staff Present:
  • Blaine Parkin, Chief Administrative Officer/Clerk
  • Nicholas Loeb, Director of Legal Services
  • Brian Masschaele, Director of Community & Cultural Services
  • Jennifer Ford, Director of Financial Services/Treasurer (virtual)
  • Peter Dutchak, Director of Engineering Services
  • Mat Vaughan, Director of Planning and Development
  • Emily Waldick, Manager of Human Resources
  • Katherine Thompson, Manager of Administrative Services/Deputy Clerk
  • Diana Morris, Senior Planner
  • Jenna Fentie, Legislative Services Coordinator
  • Stefanie Heide, Legislative Services Coordinator

1.
Meeting Call to Order

 

The meeting was called to order at 11:08 a.m. with Warden Jones in the chair.

2.
Approval of Agenda

 
  • Resolution Number:CW25-34
    Moved by:Councillor Noble
    Seconded by:Councillor Sloan

    RESOLVED THAT the agenda for the June 24, 2025 Committee of the Whole Meeting be approved as presented.

    Motion Carried.

3.
Adoption of Minutes

This item has attachments. 
1.Post-Meeting Minutes - Committee of the Whole Meeting_Jun10_2025 - English.pdf
  • Resolution Number:CW25-35
    Moved by:Councillor Noble
    Seconded by:Councillor Hentz

    RESOLVED THAT the minutes of the meeting held on June 10, 2025 be adopted.

    Motion Carried.

4.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

None.

5.
Members' Motions

 

None.

6.
Reports of Council, Staff or Outside Boards

 

6.1
Director of Engineering Services - Gillets Bridge (B27) Rehabilitation – Contract Award

This item has attachments. 
1.Gillets Bridge (B27) Rehabilitation - Contract Award.pdf

The Director of Engineering Services presented the report seeking Council's approval to award the contract for the rehabilitation of Gillets Bridge to Vandenburk Construction Inc. 

  • Resolution Number:CW25-36
    Moved by:Councillor Noble
    Seconded by:Deputy Warden Ketchabaw

    RESOLVED THAT Vandenburk Construction Inc. be selected to complete the Gillets Bridge (B27) Rehabilitation located on Sparta Line, Tender No. 2025-T25 at a total price of $315,900.00 inclusive of a $75,000 contingency allowance and exclusive of H.S.T.; and

    THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract.

    Motion Carried.

6.2
Senior Planner - Official Plan Amendment No. 39 in the Municipality of Bayham 92 Edison Drive

This item has attachments. 
1.92 Edison Drive OPA 39 - Bayham.pdf
2.Appendix A-Location Map.pdf
3.Appendix B-Official Plan Amendment No 39.pdf
4.Appendix C-Notice of Adoption-OPA No 39.pdf
5.Appendix D-Elgin County Official Plan Map.pdf

The Senior Planner presented the report recommending that Council approve Official Plan Amendment No. 39 to the Official Plan of the Municipality of Bayham.

  • Resolution Number:CW25-37
    Moved by:Deputy Warden Ketchabaw
    Seconded by:Councillor Couckuyt

    RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 39 to the Official Plan of the Municipality of Bayham; and

    THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act. 

    Motion Carried.

7.
Adjournment

 
  • Resolution Number:CW25-38
    Moved by:Councillor Widner
    Seconded by:Councillor Tellier

    RESOLVED THAT we do now adjourn at 11:16 a.m. to meet again on July 8, 2025 at 9:30 a.m.

    Motion Carried.
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